A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008
(As amended March 28, 2019).

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008 (As amended March 28, 2019), and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008 (As amended March 28, 2019).

Records Destroyed List

Bank Statements 7 year retention

2014 Bank statements all accounts

Bills 7 year retention period
2014 paid regular bills

Check registers 7 year retention

2014 All accounts

Cancelled checks 7 year retention
2014 all accounts

Qtr. Tax Returns 4 year retention

All 4 quarter’s 2014 records and W-2/ W-3 records

Oath of Office 5 year retention
2012-2013-2014-2015

Payroll Records 4 year retention

2014

Ethic Documents 5 year retention
2015

Right to Know Requests 2 year retention
2011 and 2012- 2014 and 2015 2018

PA One Call – 1 yr retention

2018

Fireworks Permits 3 year retention
2009 thru 2017

Employment applications 2 year retention

2017 records

Liquid Fuels record retention 7 years
2014

Attest: Signatures:

Patricia Betts

Secretary

_Lewis McLaughlin__ Council president

_Keith St Clair
Council vice president

Gladine McMaster
Council member

Sue Bartow

Council member

_Ron Betts

Street Commissioner