This Meeting was recorded for Accuracy
Meeting was opened by Brittany Miller, President at 7:00 PM
Present: Melissa Miller, Jessica Betts, Brittany Hughes, Pat Betts, Brittany Miller and Sue LaMantia
Absent: none
Public Attendance: none
Approval of June minutes
Motion made to approve June minutes made by Jessica, 2nd by Brittany M. All in favor motion passed.
Approval of treasurer report for June
Brittany asked the total funds available is $33,459.85 of which $6,622.48 is play money fund
After review motion made by Brittany H, 2nd by Jessica to approve Treasure report, all in favor motion passed.
Old Business
- Update on vendors for 2025 Brickfest
Pat said she registered the 21st Vendor today. We can fit another 8 to 10 vendors.
Brittany H asked if we got any wine vendors this year. Pat said no. Pat said she sent out to 39 wine vendors.
Mellissa said she really thinks the Blairsville 2 day event is hurting us this year. It is their Anniversary.
Sue mentioned about Pam possibly selling slushies for Brickfest.
Pat said they would have to apply for a 1 day permit and file liability insurance to do it.
Sue was asked to check with Pam to see if she would be willing to do it.
2. Update on gun bash tickets
Mellissa said she has 7 sold and Tooter came and go some. Brittany said John agreed that he would have our tickets ready for us by Brickfest. Brittany met with John earlier and she took 40 tickets to sell. Brittany suggested that next year we do a gun bash ticket with the Legion to help them out too.
Mellissa showed our ticket from last year and said we only had 3 cash items and rest was guns. The cash amounts were $200. Price amount to charge was brought up. Discussion was made to sell for possible $20 instead of $25. Mellissa said we had 10 guns on our ticket last year and 3 money amounts of $200
After discussion it was decided to leave the cost at $25
3. Update on Beef Stick Sales.
Jess said picked up money from both Legion and LaMantia’s. Total funds received from LaMantias’ was $30 and $6 from Legion. Jess said we have enough to cover Brickfest.
4. Update on sandblasting / painting.
The sandblaster’s machine broke. Brittany said she received several other quote and they were expensive. She talked to the painter and he said he could sand down and put a protective layer over the steel and then paint it. He is going to come paint the upper park so it will be done by Brickfest. He will also buy the paint.
5. Update on shed
Regroup again next month.
6 Update on Hosses fund raisers
Mellissa said the GM called today and they said they only 5 families. Mellissa said she can account for 9 families. He will be checking into this and make good on the money. They feel the receipts were taken out of the one bucket but not the other. He will go thru and take off for the records they have and research the other. We also got $100 donation from a Mr. Stacey off Patterson Road and put toward the Hosses event. Mellissa said if we did this once a year it would go better. It doesn’t cost us anything but to hand out the letters.
7. Update on step removal lower park
Brittany M said she has not talked to Lou about it yet. Pat said Lou knows about it though. It was brought up during a regular council meeting.
8. Update on benches – wood needing replaced
Brittany asked if Mellissa talked to Uncle Gary. She said she did not. Brittany mentioned that if we saw him to let him know it was ok to do.
Sue mentioned about making it easier to get to the park with disabled individuals. Brittany said it is a gravel driveway but the grass has overgrown in the gravel.
New Business:
- Camera system for Berkey Park
Pat went over the cost of the system. The 5 cameras run $1,293.00
4 TB hard drive is $375.60 but they are going to pippy back this with the 2 TB hard drive currently have.
Need 68 port switch with 1 Gig to cost $499.60
The video recorder 8 channel is $954.60 Installation cost is $3,800.00
Total cost installed will be $7,263.87
This does not cover the cost of cable to be installed. That rate is $120.85 per month. We need a camera modem with a lock in external IP address so when Comcast goes down and when it come back up the IP address will be the same so the cameras will work.
The cameras will be installed as follows
1 camera pointing to the stage
1 cameras to benches
1 camera to pavilion
1 camera to upper playground
1 camera to concession stand.
Decision was made to apply for a grant to cover the camera installation.
Possible apply for Ligonier Endowment.
- Brickfest – set up time and date
Set up time will be the 8th. Is it going to be all afternoon and evening like last year? Scott, Jim and Everett marked out the vendor locations before the rest of the crew came up.
- Line painter & paint
Brittany said she will get the painter machine from work again. Pat asked if we want white again or orange. Brittany said get orange from Tractor Supply. Tent set up in afternoon early evening.
- Assignment locations
Pat said: soda area= Scott’s kids to do again this year.
The car show sign up- Scott wife to do again this year.
Bouncy houses – Abby and Bella
Car show assignment- Ron Jr, Ed Martinez, Scott Belford, Dan LaMantia if he will help.
Jess the handle game ticket sales
Sandy Harris to do walk around selling water and tickets
Jim Harris to do trash removal
Tracy to do 50/50 woodcarver and regular 50/50 tickets
Will ask Keith to drive Borough truck Friday night and Saturday night.
Cars to be located on Lincoln Street for car show
If Keith can’t do will check with Paul or Myers to do. They are both on the insurance.
Basket area- is usually Brittany M. Olivia, Hannah and whom ever
Food Stand, Mellissa, Sue, Brittany H, Monica and whom- ever.
Mellissa said if Sue does the food then she will walk around to sell tickets.
- Food for Brickfest
We have meat balls, do pierogis, huluski. Mellissa was going to call about selling half subs from Marianna’s subs. She really likes the pre- sealed bags. We could do pulled pork, Kabissa.
Mellissa to ask Jeannie about gobs again this year. She hasn’t asked yet.
Pat asked if we got any water or soda donated this year. Brittany M to ask Ideal, Mellissa to ask Giant Eagle and Walmart in Latrobe.
- Prizes for Brickfest
Pat asked for prizes for Brick toss this year. Mellissa said we have Brick toss shirts. We will have to look at sizes. Last year we added more shirts so we could be a cheaper price. We could offer a gift card for 5 below or a shirt.
- Ordering staff shirts
Brittany asked if we need staff shirts.
Pat said Sue doesn’t have one, Scott’s kids did not have one. Pat only saw 1 shirt in the box. Mellissa said she will check Monday.
Sue asked if we need to have another meeting before Brickfest.
Decision was made for August 5th at 7:30 PM
- Sept movie
Pat said Leo and Stitch rights are to be released the day before our movie date. If they movie is released to purchase and we have the movie I can get the rights for it within 15 minutes.
Brittany also checked on the release of How to Train your Dragon. That gets released also before Sept movie date.
After discussion everyone agreed they are fine with either one.
Any other business to discuss?
Mellissa said Sue will be getting the food for this weekend since she will not be home in time before the concert starts.
Decision was made to go with sloppy joes, pizza, and hot dogs.
Sloppy Dogs $250
Sloppy dogs. $200
Mellissa said she ordered the signs. They are don. Can someone go to Greensburg to pick them up?
She had 2 signs made. One for the stage and 1 for the concession stand. I do have the invoice if someone can pick them up. Jess said she can get in the afternoon tomorrow. We are going to Ebensburg in the morning. The invoice is from Fast signs. Total is $350.67
The other thing I have to discuss is putting a sign down at the Post Office. She would like approval to contact the Gamble family and to have it locked and we would be in control of the key. I think it would be money well spent and it would be so much neater. She has the daughter contact information.
We would just take full responsibility of it.
After discussion everyone agreed for Mellissa to contact the Gamble family.
Sue asked if we had either a Sam Club or Costco card. Would it benefit us to get one? The only thing we would benefit is we would be tax exempt.
Sue also asked about Duck Derby next year at the West Bolivar Bridge. Buy a duck get a number and win a prize for the fasted duck. We could even do that during the first concert.
Mellissa said we really need to start putting electric down there and having events there also.
Mellissa said we wrote for a grant from the Wagner’s and we received it.
The playground we received $8,000.
Sandblasting $1200 and painting $650
Mulch $421
Total funds $11,076.00
It’s ok the order the play equipment.
Nothing else to discuss.
Mellissa said she just got an email from Texas Roadhouse. They will do a basket and also kids vouchers for Brickfest. They wanted to know how many vouchers.
Pat said we normally have 1238 kids for bouncy house during the day. Mellissa said she will email back and tell them 100 t0 200 vouchers.
Jess said she would pick up the basket from Texas Roadhouse.
Motion made by Mellissa 2nd by Jess to close meeting at 7:30 PM.
Respectfully,
Patricia Betts
Secretary/Treasurer