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Resolution
2016-6
Disposition of Records  payroll, bank statements, liq fuels etc


A RESOLUTION of BOROUGH COUNCIL , of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING ITS INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest:

Signatures:

Amy Lichtenfelt

council president

Ronald Betts

council vice president

 Sue Bartow

council member

Dan Short, JR

Street Commissioner

Patricia Betts

Secretary

The following records have been shredded on this date  May 6, 2016 

From Liquid Fuels Records - Bills from 2008 (7) seven year retention

From Payroll Records - (4) four year retention only - Employee W-4's, Time Sheets, Tax Return Forms (941) PA (501) PSAB / U/C records, Local tax Records on Employee With-holdings, and Earn Income Records on Employee Withholdings. , W-2 and W-3 Records. 2008

Payroll records - Time sheets and pay stubs - (4) four year retention

Log books of Receipts, and Liabilities - 2008

Bank Statements and check register 2006, 2007, 2008 (7) Seven year retention

Current Municipal Records Manuel dated December 16, 2008 and amended July 23,2009 states Liquid Fuels Bills (7) seven year retention, Payroll records (4) four years retention, Monthly tax collection reports (7) seven year retention, Log Books, Receipts, and Liabilities (3) three year retention, and Monthly Treasurer reports (3) three year retention.

Patricia Betts_

Borough Secretary

Amy Lickenfelt

Council President ‚Äč