header-image


Resolution

2016-7

Disposition of Records

 bank statements,

payroll, liq fuels etc.


A RESOLUTION of BOROUGH COUNCIL , of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING ITS INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest:

Signatures:

Amy Lichtenfelt

council president

Ronald Betts

 council vice president

Sue Bartow

council member

Clark Baird

council member

Mark Scribe

Street Commissioner

Patricia Betts

Secretary

The following records have been shredded on this date.  August 2, 2016

From Liquid Fuels Records - Bills from 1994 and 1998 (7) seven year retention

Bank Statements from Liquid Fuels - 1994

Deposit Slips from Liquid Fuels 2000

From Payroll Records - (4) four year retention only - from 1994-1995 and 1997 Records.

Bank Statements and check register 1997- 1996-1995-1993-1998-1999-1994-2000 (7) Seven year retention

General Bill payments from 1995-1994-1993-1997-1996-1999-1998-2002-2004 (3) year retention

Municipal No Lien Letters (3) year retention 2006-2007-2008-2009

Application for Employment (2) year retention 2006-2007-2008-2009-2010

Oath of Office Records (6) year retention 2006-2007-2008-2009

Ethic Statements (5) year retention 2005-2006-2007-2008-2009-2010

Current Municipal Records Manuel dated December 16, 2008 and amended July 23,2009 states Liquid Fuels Bills (7) seven year retention, Payroll records (4) four years retention, Receipts, and Liabilities (3) three year retention

Patricia Betts_

Borough Secretary

Amy Lickenfelt

Council President ‚Äč