A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008
(As amended March 28, 2019).

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008 (As amended March 28, 2019), and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008 (As amended March 28, 2019).

Signatures:

_Clark Baird_

Council president
Sue Bartow_
Council vice president

Lewis McLaughlin

Council member

Gladine McMaster
Council member
Ronald Betts
Council member

Attest:

Patricia Betts

Secretary

Records Destroyed List
April 2, 2020
Bank Statements 7 year retention
Bank statements all accounts 2012 and 2013

Bills 7 year Retention

2012 and 2013 paid regular bills

Check registers 7 year retention

2012 and 2013 All accounts

Cancelled checks 7 year retention
2012 and 2013 all accounts
Qtr. Tax Returns 4 year retention
All 4 quarter’s 2012 and 2013 records and W-2/ W-3 records
Payroll Records 4 year retention

2012 and 2013

Ethic Documents 5 year retention

2014 and 2015
No Lien Letters 4 year retention

2011 and 2012- 2014 and 2015

Right to Know Requests 2 year retention
2017
PA One Call – 1 yr retention
2018
Letters of Correspondence by fax or mail – 2 yr retention
2017 and 2018

Clark Baird

Council President

Attest:
Patricia Betts

Secretary