A RESOLUTION of BOROUGH COUNCIL, of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING IT’S INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.

WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,

WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and

WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;

NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.

Attest: Signatures:

Amy Lickenfelt_

Council president

Ron Betts

Council vice president

 Sue Bartow_

Council member

Clark Baird_

Council member

Mark Scribe 

Council member

ATTEST:

Patricia Betts

SECRETARY

LIST OF ITEMS DESTROYED

Bank Statements 7 year retention

Both General Account and State Account

Years 2001 - 2002 - 2003-2004-2005-2006-2007-2008

Bills 7 year retention period

Years 2004- 2005- 2006- 2007

Check registers 7 year retention

2001- 2002 2006 and 2007

Cancelled checks 7 year retention

2001 and 2002

Qtr. Tax Returns 4 year retention

2nd qtr. 2003

2nd qtr. 2001

Employee separation / termination documents - 5 year retention

2002-2003-2004-2005

Real Estate Transfer Records – recorder of deeds 5 year retention

2005 and 2006

Payroll Records 4 year retention

2005 2006 and 2007

Amy Lickenfelt,

Amy Lickenfelt, Council President

Attest:

Patricia Betts_, _

Patricia Betts, Secretary