Resolution
2016-4
Disposition of Records
Treas reports
payroll records etc
A RESOLUTION of BOROUGH COUNCIL , of BOLIVAR BOROUGH, Westmoreland County, PENNSYLVANIA, DECLARING ITS INTENT TO FOLLOW THE SCHEDULES AND PROCEDURES FOR DISPOSITION OF RECORDS AS SET FORTH IN THE MUNICIPAL RECORDS MANUAL APPROVED ON DECEMBER 16, 2008.
WHEREAS, a Local Government Records Committee was created by ACT 428 of 1968 and empowered thereby to make rules and regulations for records disposition, and,
WHEREAS, the Municipal Records Manual was approved by said committee on December 16, 2008, and
WHEREAS, the BOLIVAR BOROUGH, desires to dispose of records according to statutory requirements;
NOW, THEREFORE, BE IT RESOLVED by ,BOROUGH COUNCIL, of BOLIVAR BOROUGH , WESTMORELAND COUNTY, Pennsylvania, that it intends to follow the schedules and procedures for disposition of records as set forth in the Municipal Records Manual approved on December 16, 2008.
Attest: Signatures:
Amy Lichtenfelt
council president
Ronald Betts
council vice president
Sue Bartow
council member
Dan Short, JR
Steet Commissioner
Patricia Betts
Secretary
The following records have been shredded on this date March 17, 2016
From Liquid Fuels Records - Bills from 1997 and 1998, 1988, 1990 (7) seven year retention
From Payroll Records - (4) four year retention only - Employee W-4's, Time Sheets, Tax Return Forms (941) PA (501) PSAB / U/C records, Local tax Records on Employee With-holdings, and Earn Income Records on Employee Withholdings. 1977, 1978, 1983, 1984, 1985, 1993, 1994, 1995, 1997,1998, 1999, 2000, 2001
Monthly Tax Collection Reports - years 2000, 1999, 1998, 1996, 1994, 1993 (7) seven year retention
Monthly Treasurer reports - 1993, 1994, 2000
Log books of Receipts, and Liabilities - 1993 , 1997
Current Municipal Records Manuel dated December 16, 2008 and amended July 23,2009 states Liquid Fuels Bills (7) seven year retention, Payroll records (4) four years retention, Monthly tax collection reports (7) seven year retention, Log Books, Receipts, and Liabilities (3) three year retention, and Monthly Treasurer reports (3) three year retention.
Patricia Betts
Borough Secretary
Amy Lichtenfelt
Council President